OVERVIEW:
We are seeking a detail-oriented and diligent Program Support Specialist in support of execution of 4 annual professional conferences. The ideal candidate is highly self-motivated, has a positive attitude, professional, organized, and capable of managing their workload and prioritizing tasks.
GENERAL DUTIES:
- Prepare correspondence, documents, and maintain project team calendar
- Develop and maintain program schedules and calendar
- Provide copy edits and document formatting, grammatical function-review correspondence, and formatting
- Attend and take meeting minutes, prepare meeting reports, and track actions to completion
- Collect information for reporting and project status
- Assist with planning and operations activities, including coordinating customer meetings, editing and review of documents, and development of background information
- Provide support for events, including development of collateral material, reviewing presentations, providing on-site support, post-event documentation, and close-out activities
- Support publication and media distribution process
- Support website and program-specific systems. Individual must be a quick learner and comfortable with data and information systems.
- Some travel required (~10% annually).
- Physical requirements: must be able to lift up to 25-50lbs.
REQUIRED QUALIFICATIONS:
- 2 - 4 years’ experience
- Excellent attention to detail
- Individuals must have an intermediate to advance knowledge of Excel, PowerPoint, Word, and Adobe Acrobat.
- Must have extensive experience developing and editing documents using MS Word and PowerPoint, extensive
- experience manipulating and reporting data using MS Excel, and extensive experience in creating, editing, and developing documents and forms in Adobe Acrobat.
- Must have strong multitasking skills
- Strong interpersonal skills and a “customer service” mentality with the ability to work effectively both
- independently and collaboratively with other team members and resolve practical problems
- Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone, and in writing
- Strong writing and editing skills
- Strong communication skills
- Excellent research and analytical skills
DESIRED QUALIFICATIONS:
- Government contract experience a plus
- Understanding of DoD classification markings
- Bachelor’s Degree in Marketing, Business Administration or Hospitality. Additional two years’ experience may be substituted for degree.
CLEARANCE:
